Considering outsourcing your payroll? Or perhaps investing in payroll software? Our guide helps you choose.

19 Oct 2023

In recent years, Australia’s business landscape has witnessed significant transformations. Operational paradigms have evolved, regulatory frameworks have tightened, and hybrid work arrangements have become the norm. Amidst these changes, and with the increasing cost of living putting pressure on household budgets, payroll management has found itself under greater scrutiny. It must deliver precise and timely services while ensuring compliance with evolving regulations.

This shift has prompted many Australian businesses to reevaluate their payroll strategies. The two most common options for enhancing efficiency are payroll software and outsourcing payroll services. However, determining which approach best suits your company’s needs can be challenging, particularly with the plethora of solutions available in the Australian market.

Your choice between these options will depend on several crucial factors, including:

Company Size: The scale of your business plays a pivotal role in deciding between payroll software and outsourcing. Smaller companies may find payroll software more cost-effective, while larger enterprises might benefit from the specialised expertise that outsourcing providers offer.

Growth Strategies: Consider your company’s growth trajectory. If you anticipate rapid expansion, scalability becomes vital. Payroll software can often be customised to accommodate growth, however, outsourcing providers can adapt to your evolving needs and often have the infrastructure to cater to larger clients.

Compliance Requirements: Australian regulations governing payroll are stringent and subject to frequent updates. Staying compliant is non-negotiable. Both software and outsourcing providers can assist with compliance, however, outsourcing offers a dedicated team of experts staying abreast of changing laws. Choosing outsourced providers who are members of the Australian Payroll Association will provide assurance that your business stays compliant.

Operating Model: Your organisation’s preferred operating model should also influence this decision. Software might be the choice if you prefer to retain control over the payroll process. Conversely, outsourcing allows you to delegate this task to experts, freeing up internal resources.

In a rapidly evolving business environment like Australia’s, making the right payroll management decision is crucial. Whether you opt for payroll software or entrust your payroll to experts, the goal remains the same: accurate, compliant, and timely payroll services that support your organisation’s growth and success.

For smaller companies and startups, payroll software can offer an appealing and straightforward payroll processing solution. It provides a cost-effective means to manage payroll in-house. By purchasing payroll software and assigning someone to manage it, you retain control over the payroll processes and can adapt them as needed.

However, as your business matures and expands, so does the complexity of your payroll. Managing payroll internally can become challenging, especially when your internal teams are already stretched to their limits. Delays in pay runs can lead to disgruntled employees, while rushed pay runs may result in costly errors. No business wants simple payroll mistake leading to fines or legal complications.

Moreover, as your workforce grows, partnering with a reliable payroll outsourcing provider becomes invaluable. Initiating this partnership early in your expansion journey allows your partner to intimately understand your organisation’s intricacies as you evolve. Beyond payroll, they can offer complimentary expertise in areas such as corporate secretarial services, corporate actions, employee share plans, and more, to provide comprehensive support for your business.

In summary, the advantages of outsourcing payroll services and employing self-managed payroll software are both substantial. Your choice should be a tailored decision, reflecting your specific circumstances and aspirations. As your business progresses and payroll complexities increase, the reliability and expertise offered by an outsourcing provider can be the strategic advantage your company needs.

At BoardRoom, we specialise in delivering customised payroll solutions through our deep expertise, compliance focus, and hands-on service style paired with leading technology.

If you believe an outsourced solution would benefit your organisation, please contact us today to explore how we can optimise your payroll processes and help you achieve your business goals. Together, BoardRoom can elevate your payroll management to new heights.

Contact BoardRoom for more information:

Tom Bloomfield

General Manager, Growth & Partnerships
+61 2 9290 9617