What Company Secretarial Services Can be Outsourced?

16 May 2023

Company secretarial tasks can be time-consuming and complex. If your company lacks the capacity or expertise to manage them, outsourcing these corporate secretarial tasks could be the solution you need. By doing so, you can ensure that your company remains compliant with legal, regulatory requirements while freeing up time to focus on core business activities. In this article, we explore some of the commonly outsourced company secretarial services, their benefits, and how they can help your business.

What Company Secretarial Tasks Can I Outsource?

There are various company secretarial tasks and services that can be outsourced depending on the specific needs of your company, your capacity, and objectives. Some of the commonly outsourced company secretarial services are:

1. Company incorporations and deregistration

If you’re looking to start a new business, form a new subsidiary entity, or a special purpose entity, you can outsource the process of incorporating your company in Australia to a company secretarial service provider. Selecting the correct business structure is a crucial business decision as it has far-reaching legal and tax consequences.

A well-trained company secretary will be able to provide expert advice to ensure that your company is formed correctly and take care of the legal paperwork accurately. This service also applies towards deregistering a company, where crucial steps must be followed with respect to documentation and regulatory filing requirements.

2. Maintaining company statutory registers

Company registers are sets of documents that every company is required to have under the Corporations Act 2001. Keeping accurate records of your company’s directors, shareholders, and other important details and documentation is a statutory requirement. Outsourcing the maintenance of these registers to a company secretarial service provider can ensure that they are up to date, accurate and compliant with the ever-changing legal requirements.

3. Filing corporate annual lodgements and financial reports

Companies of a certain structure and size may be required to make annual lodgements and file financial reports with the relevant regulatory authorities like the Australian Securities and Investments Commission (ASIC). Outsourcing this task can ensure that all necessary documents are expertly drafted, filed accurately, and submitted on time to avoid potential penalties and investigations caused by non-compliance.

4. Regulatory compliance

Investing in a professional company secretarial service is crucial for regulatory compliance. By outsourcing this responsibility, you can ensure that your internal documentation, resolutions, paperwork and filings are all up-to-date and accurate, both internally and with regulatory authorities. Failure to comply with regulations could result in fines and potential investigations through non-compliance – avoid these risks by enlisting the help of a trusted professional service provider. Outsourcing can also streamline your share capital management, allowing you to keep track of your company’s shareholdings, issue new shares and manage share transfers seamlessly.

5. Annual General Meeting (AGM) and other meetings

The management of board, committee, and general (shareholders) meetings can require significant time and effort in terms of scheduling, preparation, attendance, minute-taking, and record-keeping. Engaging the services of a professional company secretarial provider may facilitate effective meeting administration while ensuring legal compliance.

6. Corporate governance advice

Engaging an adept company secretary service provider in Australia can provide you with the expert advice and guidance on a wide range of corporate governance issues that you’ll need. These can include corporate governance advisory and services, board evaluation, policies and regulatory compliance.

Overall, outsourcing company secretarial tasks to a professional services provider can help you save time, reduce risk, and ensure that your company stays compliant with legal and regulatory requirements. It can also provide you with expert advice and support to help you manage your company more effectively, now and for the future.

Contact us today and empower your organisation with greater freedom through our range of corporate secretarial solutions.