Senior Company Secretary

Job Responsibilities

Leadership & People Management

• Lead, mentor and develop a team of Company Secretaries, Assistant Company Secretaries and Company Secretarial Administrators.
• Ensure ongoing technical training, capability building and professional development within the practice group.
• Conduct performance reviews and manage all people-related processes in line with organisational requirements.
• Foster a high‑performance culture focused on collaboration, accountability, service excellence and continuous improvement.
• Manage team resourcing, workflow allocation and capability planning to meet client needs.

Client & Relationship Management

• Oversee the delivery of corporate secretarial services across the practice group, ensuring excellent client service, timeliness and compliance.
• Act as the appointed Company Secretary for a portfolio of ASX‑listed companies.
• Provide proactive, strategic advice to Boards and Executives on governance, ASX Listing Rules, Corporations Act, continuous disclosure and board practices.
• Lead onboarding for new clients, ensuring smooth transition and appropriate allocation of work.
• Build and maintain strong client relationships; identify opportunities for additional services or value‑add.
• Review and report on client feedback (e.g., NPS) and lead service improvement initiatives.

Compliance & Technical Governance

• Ensure all aspects of company secretarial compliance are delivered at a senior technical standard.
• Oversee drafting and lodgment of ASX and ASIC filings, including continuous disclosure, directors’ interests, securities movements and governance statements.
• Maintain statutory records, share registers and corporate registers across client entities.
• Ensure adherence to the Corporations Act 2001, ASX Listing Rules, company constitutions and internal governance frameworks.
• Provide expert-level guidance on corporate governance trends, regulatory changes, shareholder meetings and board processes.

Board & Shareholder Meeting Management

• Lead end‑to‑end planning and execution of board and committee meetings, including preparation of agendas, board papers and minutes.
• Manage annual board calendars, director induction processes and governance workplans.
• Oversee all aspects of shareholder meeting management (AGMs/EGMs), including notices of meeting, timelines, documentation, run sheets and attendance.

Productivity, Quality & Operational Management

• Monitor team productivity, billable utilisation, time recording accuracy and financial performance, making adjustments where necessary.
• Ensure all client engagements meet or exceed service standards and KPIs.
• Streamline processes and identify opportunities for greater automation and efficiency across the practice group.
• Contribute to business-wide initiatives such as knowledge sharing, training sessions and article development.