Mailroom Assistant

Life at BoardRoom

• Ensuring the opening and date stamping of incoming mail in a timely and accurate manner and that the mail is counted and sorted to ensure that it is distributed to the appropriate departments.
• Ensuring that all Reply Paid mail is recorded daily for billing purposes.
• Ensuring that all cheques are stapled with the application form.
• Ensuring that Express Mail is recorded and distributed to the departments on a daily basis and signed by the recipient.
• All outgoing mail is prepared on a daily basis and recorded for billing purposes. This includes redirections.
• Daily preparation of all general correspondence documents produced by the Registry (e.g. Holding Statements, new holder packs etc.) for postage throughout the day.
• Ensure that all holding statements are sent out daily from the general mail basket.
• All dividend cheques and advices must be sent out on the date of payment.
• Ensuring that all pin letters are sent out on a daily basis.
• Ensure that all details on outgoing mail is correct.
• All special client mailings to be processed and lodged with Australia Post on the specified mailing date.
• All mailing details to be lodged through Australia Post through their electronic lodgement system (ELMS) on a daily basis in preparation for the courier pick up.
• Scanning documentation on a daily basis.
• Daily billing of outgoing mail.
• Monthly stock inventory of Envelopes.
• Transitioning, bar-coding, recording and lodging of cartons with our offsite records provider.
• Organisation of the mailing machine maintenance when required.
• All billing to be processed for the special client mailing jobs.
• Action the mailroom email inbox throughout the day.
• Opening, processing and recording of return mail in SREG.
• Co-Ordinate the Administrative Services meetings on a weekly basis.
• All courier delivery parcels prepared, booked and all paperwork completed.
• Banking of Cheques at various instructions to be completed daily.